Below are step-by-step instructions for properly filling out the NIMS ICS-213 General Message Form. Since I cannot include actual images, I’ll describe where images would be placed and what they would depict. You can visualize or create these images based on the descriptions (e.g., screenshots of a blank ICS-213 form, filled sections, etc.). The ICS-213 is a standardized form used in the Incident Command System (ICS) to send messages between personnel during an incident. Here’s how to complete it:
Step 1:
Description: Start by downloading or obtaining a blank ICS-213 General Message Form. It’s available in PDF or Word format from FEMA’s website (fema.gov) or other emergency management resources.
Step 2:
- Instructions: In the “To” field, write the name and position of the person or role receiving the message (e.g., “Incident Commander” or “John Doe, Logistics Section Chief”). Be specific to ensure the message reaches the intended recipient.
- Example: “To: Sarah Johnson, Operations Section Chief”
Step 3:
- Instructions: In the “From” field, enter your name and position (e.g., “Communications Unit Leader” or “Jane Smith, Planning Section”). This identifies the sender of the message.
- Example: “From: Jane Smith, Communications Unit Leader”
Step 4:
- Instructions: Write a concise subject that summarizes the message’s purpose. This helps the recipient quickly understand its relevance.
- Example: “Subject: Request for Additional Medical Supplies”
Step 5:
- Instructions: Enter the current date and time when the message is being prepared. Use a consistent format, such as MM/DD/YYYY for the date and 24-hour clock for the time (e.g., 13:45 for 1:45 PM). This is critical for incident documentation.
- Example: “Date: 03/26/2025” and “Time: 12:47”
Step 6:
- Instructions: In the “Message” section, compose a clear and concise message. Include all necessary details, such as what is being requested, reported, or communicated. Avoid unnecessary jargon and keep it actionable.
- Example: “Message: Requesting 50 additional medical kits and 10 oxygen tanks for the triage area by 15:00 today due to increased patient volume.”
Step 7:
- Instructions: In the “Signature” field, provide your signature (if physical) or typed name (if electronic), followed by your position. This authenticates the message.
- Example: “Signature: Jane Smith” and “Position: Communications Unit Leader”
Step 8:
- Instructions: If the message requires a response, leave the “Reply” section blank for the recipient to fill out. If you’re the recipient responding, write your reply here, along with the date and time of the response.
- Example (Recipient’s Reply): “Reply: Request approved. Supplies will arrive by 14:30. Date: 03/26/2025 Time: 13:15”
Step 9:
- Instructions: Double-check all fields for accuracy and completeness. Ensure the message is clear, the date/time is correct, and names/positions are properly listed.
Step 10:
- Instructions: Deliver the completed form to the intended recipient via the appropriate communication channel (e.g., hand delivery, email, fax, or radio transmission, depending on the incident protocols). Ensure it’s logged with the Documentation Unit if required.
Tips for Success
- Use legible handwriting or a fillable PDF for clarity.
- Keep messages brief but informative.
- Follow your incident’s specific protocols for submission and logging.
Final Note
The ICS-213 form is a vital tool for incident communication, ensuring messages are documented and transmitted efficiently. If you need a visual guide, you can find sample filled forms on FEMA’s ICS Resource Center (training.fema.gov) or create your own using these steps!
